Conference Room Calendars & Scheduling

Sandler Neurosciences Center & Rock Hall conference rooms, Mission Bay

Continued use of Zoom or conference calls is strongly encouraged in lieu of in-person meetings.

When Zoom is not available and an in-person meeting is scheduled:

  • Sit every other chair or, if practical, arrange chairs six feet apart
  • Wipe down tabletops and chair arms before and after your meeting
  • Sanitize markers and clean white board before and after your meeting
  • Wipe down audio equipment and speakerphone control panels before and after your meeting

Please note that all meeting and entertainment events, on or off campus, will require prior approval from the EOC office. Link to form UCSF Events and Meetings Exemption Request Form (smartsheet.com).


The Physiology department & Center for Integrated Neurosciences now use Microsoft Outlook to schedule the conference rooms listed below:


Building

Room #

Capacity

A/V Applications*

Check Availability

Sandler

438

12

FS, WB, VC, PLC

Sandler 438

Sandler

532

8

FS, WB, VC

Sandler 532

Sandler

538

12

FS, WB, VC, PLC

Sandler 538

Rock Hall

202

12

WB

RH 202

Rock Hall

218B

10

WB

RH 218B

Rock Hall

302

12

WB

RH 302

Rock Hall

318B

10

WB

RH 318B

Rock Hall

402

12

WB

RH 402

Rock Hall

502

12

WB, P

RH 502

*FS = Flat Screen; WB = White Board; VC = Video Conference; PLC = Polycom Conference Phone
CIN Polycom phone numbers: Room 538: 415-353-7959, Room 438: 415-502-7306

NOTE: Rock Hall conference rooms do not have LCD projectors, active telephones or internet ports. The rooms are covered by the campus wireless system.

 

Please see below for Instructions for viewing room availability in the Outlook application and UCSF provided Outlook on Office 365

 

Instructions using Outlook application

Instructions using Outlook Office 365

 

To reserve a room, please follow the steps below as this is the most efficient way to reserve the rooms:

  • Be certain that the room you want is available by checking the Outlook room calendar.
  • In your own Outlook calendar, create a New Meeting (located under the Home tab).
  • Click on the To line (the Global Address List window will appear).
  • Under the Search button, type in the room that you want. You will invite this room to your own calendar event.
    • Rooms in Rock Hall are listed as Physiology and the room number. (e.g. Physiology- RH202)
    • Rooms in Sandler Neurosciences Center are listed as Neurosciences - and the room number. (e.g. Neurosciences - SN532)
  • Double click on the room and it will populate on the required line; then click Ok. After clicking OK, the Global Address window will close and will take you back to the New Meeting window where you first started.
  • The lines To and Location have been filled in with the room that you selected.
  • Add the Subject line (this line will be the purpose of the meeting).
  • Indicate that date, start and end time of your event.
  • Please include your contact name/email.
  • Click the Send button.
  • When the room request is approved or declined, you will receive notification in your inbox, and the reservation will fill in.

 

NOTE: Conference Rooms can only be scheduled for a maximum of one (1) year. Please remember to renew your standing meeting reservations annually.
 

You are responsible for leaving the room clean and in its original configuration.


For questions or problems with Sandler Rooms & Rock Hall Rooms, please contact: Marcus Cavness     

All Sandler conference rooms contact list

Links to other UCSF conference rooms:

For Diller 160, Byers Auditorium, GH114, and RH102: Classroom Services https://edtech.ucsf.edu/classroom-services

For other GH conference rooms: Genentech Hall Calendar Server http://bch-shared.ucsf.edu/gh/